Privacy Policy

What personal data we collect and why we collect it

The Sutherland Trust is a charity which organises and presents two lectures a year, and awards small bursaries to students undertaking a course with a psychodynamic element.

The Sutherland Trust holds personal information about you so that we can tell you about forthcoming lectures and/or communicate with you about your award, and this policy tells you how we use and look after your information:

Trustees of The Sutherland Trust are the sole owners of the information collected by us.  We only have access to / collect information that you voluntarily give us via email or other direct contact from you.  We will use your information to respond to you, regarding the reason you contacted us.

If you have given your consent to be included in our mailing list, The Sutherland Trust holds your name and email address so that we can let you know of forthcoming events and lectures hosted by the Sutherland Trust.  We currently use Mailchimp and Eventbrite to make contact with you, and your data is also protected by their Privacy Policies which you can find on their websites.  You can unsubscribe from our mailing list at any time.

If you have applied for an award, the Sutherland Trust will securely hold your application form and references until the application process has been completed and awards allocated.  If you are not successful, your application and any data we hold about you will be deleted/destroyed as soon as the awards have been allocated.  If you are successful, your records will be maintained on file for up to 18 months as part of our award monitoring process, after which they will be destroyed.  If you have given consent to be included on our mailing list, then only your name and email address would be added.

The Sutherland Trust will never use your personal information for any other purpose and will never sell, rent or pass your information to any other person or organisation.

We will always keep your personal information secure and confine access only to the Trustees of the Sutherland Trust.

You have the right to ask to see the information we hold about you and to ask for it to be updated or deleted at any time. If you wish to do any of these things then please email the Sutherland Trust Data Controller at sutherlandtrust@yahoo.com.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.